Using Visioneer’s breakthrough OneTouch® Link,; USA-ONE Interactive offers Docuvation users full control of scanning from any computer, letting users create electronic documents out of paper documents all with a simple touch.
Denver, Colorado (PRWEB) September 17, 2008 – USA-ONE Interactive, leading reseller of Docuvation, is proud to announce that their easy to use document management system now includes integration with Visioneer ® and Xerox ® Documate scanners. Through a special integration link developed by Marex Group Inc., developers of Docuvation and FileBound, Docuvation users now have the means to scan documents with a single touch and seamlessly integrate them using the electronic document management system or edms.
Docuvation is an affordable, Web-based Content Management Software that lets users quickly and easily manage electronic documents. This document management solution, often times referred to as an online filing cabinet, provides structure, security, and instant access to documents of all kinds. Now, with Visioneer OneTouch® integration as part of the package, not only is it easy to manipulate electronic documents, but converting paper documents to digital documents is a breeze. Docuvation requires no expensive hardware to manage or complicated software to install; you can get started today with no upfront capital investment.
“We’re very excited to add this capability to our already robust feature set,” said Bill Thomas, founder of USA-ONE Interactive and expert in the Document Management space. “Not only can small and medium-sized business owners cut costs by using Docuvation, but they can access documents remotely. Docuvation makes the paperless office a reality.”
"Our goal is to make a process that appears complex, easy to accomplish. With Visioneer OneTouch®, you can scan a document and send it to your capture software and let the rest of the Docuvation document management process take over. The new OneTouch® Link to FileBound and Docuvation lets users concentrate on their workflow and not how to get their documents into the workflow," said John Dexter, vice president of business development at Visioneer.
The Visioneer OneTouch ® Link is available free of charge to all Docuvation users through USA-ONE Interactive. Also, for a limited time visit the USA-ONE website and sign up to try Docuvation free for 30 Days!
Document Management simplified with Docuvation
In a world where backup, compliance, security and document sharing challenge all small and medium sized organizations, USA-ONE Interactive’s Docuvation stands apart for power and simplicity. Convert paper documents into electronic documents and quickly and easily save them into secure online cabinets. Different documents – Word, Excel, email, pdf, etc. – can share the same space and can be accessed from anywhere via a secure web connection.
USA-ONE Interactive offers regular, free Webinars where users can learn more about how they can best use Docuvation in their organizations. To sign up for a convenient time, please visit our site to sign-up.
About USA-ONE
USA-ONE Interactive, Inc. was founded by Bill Thomas, a successful entrepreneur, author, speaker, and business development executive with more than 25 years of experience in US & global business.
USA-ONE provides a series of services brought together under one roof to help businesses and business people wade through the endless volumes of data that consume hours upon hours of business productivity each and every day. Using ultra new concepts and products based in contextual data design, USA-ONE brings to market new products in the areas of content management, data warehousing, business intelligence, data abstraction, and mobile data distribution.
About Marex Group -- FileBound and Docuvation
Marex Group, Inc. is the developer and provider of the Docuvation Content Management Solution. The Docuvation solution is marketed through a network of authorized Value Added Resellers and supported from our offices in Lincoln, Nebraska and Denver, Colorado. For additional information on the Marex Group and FileBound solutions, visit http://www.FileBound.com.
About Visioneer
Visioneer provides a broad range of scanning solutions for the desktop, distributed and departmental document imaging markets as well as the mobile and remote business scanning segments. In 2003, Visioneer combined its leading scanner technology with the Xerox brand recognition to develop the Xerox DocuMate product line. Visioneer and Xerox DocuMate high-performance business scanners and imaging software solutions offer users speed, image quality, advanced paper handling and ease-of-use with exclusive Visioneer OneTouch(TM) technology.
These products have received numerous awards including AIIM Best of Show in 2004 and 2005, as well as consecutive PC Magazine Editors' Choice Awards in 2005 and 2006. For additional information on Visioneer and Xerox scanning solutions, visit http://www.visioneer.com/ or http://www.xeroxscanners.com/.
Bill Thomas.
USA-ONE Interactive
(866) 940-USA-1 [8721]
(303) 814-6088
http://www.USA-ONE.com
Information(at)USA-ONE.com
Friday, September 19, 2008
Monday, September 8, 2008
Document Management Software – how to make the most of it.
By Bill Thomas
From my “DocuBLOG” column
Bill works for USA-ONE Interactive
Ever since the invention of paper, there has been a need for managing the documents we create. With the advent of computers, that need has grown exponentially. Today, there are a number of document management software systems to help businesses manage the growing plethora of items created and needing to be used, tracked, stored, retrieved and archived.
A good document management software system is a real problem solver for a growing business. In selecting the ideal system for your organization, be sure you choose one that solves your organization’s many diverse needs and allows for multiple uses of information. Excellent document management software provides the ability to locate and retrieve information quickly and easily. With the right system, digging in physical file cabinets becomes a thing of the past. But caution — make sure you’re not replacing time-intensive searches through a metal file drawer with time-intensive searches through a complicated, slow-moving electronic document management system. Simplicity, speed and ease are the ticket.
When selecting a document management software system, ask questions and don’t settle for less than what your organization needs. Not sure what you need? A good representative for a document management software provider will be able to point you to the solution that’s right for you. Be sure to always ask for a demo or see if you can “test drive” it yourself with a free trial offer.
For starters, here are some excellent questions to have in your back pocket:
Q - Where will our documents be stored and what is the process for accessing them?
A - It’s important, for safety, that your documents be stored outside your company computer system. Document management software that offers an ASP or “web-based” solution is much safer than storing documents on employees’ desktops where they can be lost for good — poof! — with a company system crash.
Q - How will documents be organized and indexed?
A - Document management software systems typically use a database to store items. Does the organization make sense to you? Does the software allow your organization to create its own “hierarchy” for handling/accessing information? If not, keep looking.
Q - How is retrieval of documents accomplished? Is it possible to browse through everything on a given topic? How quickly can you retrieve specific information?
A - Again, speed and full access to what you need are critical.
Q - How safe are our documents? What measures are in place to protect our information?
A - This is a critical aspect of document management software. While you want access to be
easy for those who should have it, you want an ironclad electronic wall keeping
competitors, former employees and prospective saboteurs out.
Q - If there’s a disaster — fire, flood, earthquake, etc. — are our documents safe?
A - Any answer besides, “yes, absolutely” won’t cut it.
Q - How long will documents be retained as “active”?
A - “As long as you specify” is the one satisfactory answer to this question. Beyond the active period, find out the process for archiving AND having easy access to the archived files in future years.
Q - Is the document management software affordable?
A - Your document management software should never cost more than your small to medium sized company’s cell phone package. In other words, spending somewhere between $110 and $140 a month is reasonable. Anything more is corporate robbery.
Bottom-line? After you’ve heard all about a prospective document management software system, do you have the feeling that it will enhance your ability to serve your market and improve your efficiency as an organization? Or do you have a gnawing feeling that you will be bringing on a new electronic master that will force your organization to fit its mold? Your document management software system should serve YOU, not vice versa!
The electronic age has made simple, efficient document management a reality for thousands of companies worldwide. Select the right document management software and it has the potential to put your organization at the forefront of your field or keep you there. Choose poorly, and you’ll feel like you have a 2-ton elephant on your back.
USA-ONE Interactive, Inc. © 2004-2008 Toll-Free (866) 940-USA-1 or (303) 814-6088
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